Security Management System
Incident Management
- Real-time Reporting: Security officers generate incident reports on-site using a device that captures images, time, and location.
- Instant Notification: Reports are transmitted to security managers via 3G, 4G, or Wi-Fi for immediate action.
- Web Portal Access: Incident reports can be retrieved from a web portal anytime and anywhere.
Human Resource Management (HRM)
- Employee Management: The process and the team of people in a business that organize co-ordinate and manage employees to achieve the organization’s goals.
E-Learning
- Flexible Education: Training can occur in or out of classrooms, emphasizing the use of computers and the internet.
Supervisory Responsibilities
- Operational Oversight: Supervisors are responsible for the overall management and direction of operations.
- Responsible: The supervisor takes full responsibility for the over all management and direction of the full operations.
Visitor Management System (VMS)
- NFC Integration: Security officers use NFC-enabled mobile phones with the SMS application to gather data from NFC tags at checkpoints and visitor cards.
- Data Transmission: Information is sent to the SMS web management platform for access by operations managers from any internet-connected device.
Standard Operating Procedures (SOP)
- Consistency and Efficiency: SOPs provide step-by-step instructions for employees to perform routine tasks effectively.
Attendance Tracking
- Mobile Clocking: Security officers can clock in and out using their mobile devices, utilizing GPS to verify their location.
- Cloud Integration: Attendance data is uploaded to the cloud, accessible via a web platform for HR payroll calculations.
Occurrence Reporting
- Real-Time Logging: Guards can report occurrences as they happen, ensuring timely documentation.
- Data Capture: The application allows for the capture of details such as:
- Time and date of the occurrence
- Location
- Description of the incident
- Photographic evidence (if applicable)
Clocking Management
- Mobile Clocking: Security officers use NFC-enabled mobile phones with the SMS application to clock in and out.
- GPS Verification: The system uses GPS data to confirm the officer’s location, ensuring they are at the correct site during their shift.
Break Time Management
- Scheduled Breaks: Break times are scheduled according to shifts to ensure that operational needs are met while providing employees with necessary rest.
- Tracking: The system may include tracking tools to monitor when employees take breaks and how long they last.
Notice
- Digital Distribution: Notices can be sent directly to employees’ mobile devices via the SMS application, ensuring timely delivery.
- Acknowledgment Tracking: Employees can acknowledge receipt of notices, providing proof of communication.
- Access to Archived Notices: Employees can access past notices through the web portal for reference.
Submission
- Digital Submission: Employees can submit documents electronically via the SMS application or web portal, ensuring ease and efficiency.
- Tracking and Acknowledgment: The system can track submissions and provide confirmation to employees that their documents have been received and are under review.
- Workflow Management: Submissions can be routed to the appropriate supervisors or departments for processing, ensuring a structured review process.
